Record time and approve timesheets

The Time page is where each person records their hours on projects and sees their own tasks. It is made for a phone browser. Managers use the same page to approve each person's week.

Before you start

• Projects must be switched on. The page offers the projects you manage or have a task on.
• To approve, you need the right Approve the team's time.

Steps

To clock your time:

1. Open Projects → Time in your phone's browser.
2. Under Clock, choose the project, or one of its tasks.
3. Select Clock in. The page shows which project you are on and since when.
4. When you stop, add a note if you want and select Clock out.

To type hours instead:

1. Open Add hours.
2. Choose the project or task and the Date.
3. Type the hours, for example 1.5 or 1:30.
4. Untick Billable if the customer should not pay for this time.
5. Select Add.

To approve a week:

1. On Projects → Time, go to the Timesheet and use the arrows to pick the week.
2. Check each person's hours, billable hours and entries Waiting.
3. Select Approve the week for a person, or Send back with a note.

Good to know

• The page works in a phone's web browser and needs a connection: nothing is saved offline. It has not yet been tried on real phones, so tell us if something does not fit your screen.
• The page never shows contract values or costs.
• One person can have only one running clock. A clocked entry counts at least one minute and at most 24 hours. Typed hours cannot be for a day after today.
• Approved time is locked. A sent-back entry goes back to its person, who corrects it so it waits again.
• Nobody approves their own time, except the owner.
• Each entry keeps the hourly cost and billing rate of the day it was recorded. See Set up projects.
• Only approved, billable time goes on time-and-materials invoices.