Payroll

Payroll works out each person's pay for a period from their HR file, their approved timesheet, time off, loans and advances. You review every figure, approve the run and pay it, then send payslips and download the bank file.

It is for the owner and the people the owner trusts with salaries. Payroll needs the HR app, and only users with the Salaries and payroll right see any pay figure. Country rules for income tax, social insurance, pensions, end of service and bank file formats are explained for Egypt and the UAE. Payroll figures are to be checked by your accountant.

Start with Set up pay for each person.

• Set up pay for each personRecord how each person is paid, their salary and allowances, bank details, insurance scheme, and recurring or one-off allowances and deductions.
• Choose your payroll rulesSet overtime rates, which deductions apply, how advances are taken back, part-month pro-rata, deduction caps and the two-person rule.
• Run payroll for a periodStart a payroll run for a branch and period, check each person's figures, change what needs changing with a reason, and add bonuses or deductions.
• Approve, pay and lock a payroll runMove a run from draft to reviewed, approved and final, use the two-person rule and the variance check, and reopen or correct a paid run.
• Give loans and salary advancesRecord an advance or a loan with an instalment per run, let payroll take it back within the legal cap, and pause or settle it early.
• Send payslips by e-mail or WhatsAppPrint payslips, e-mail them to each person's own address, or send a WhatsApp message with a link that opens the payslip on their phone.
• Settle a leaver's final payWork out a leaver's pay to the last day, unused leave, notice, end-of-service amount, loans and items not returned, and pay it as a run.
• Download bank and cash salary sheetsDownload the payroll summary, the bank transfer sheet, the cash payroll sheet and the register from a final run, to pay salaries and keep records.
• Give your accountant the payroll figuresPayroll does not post into Books. Download the run's figures and the register, and record the payroll totals in your books yourself.