Inventory

Inventory holds your product list and the stock of each branch. You use it to add products with their pictures, barcodes and prices, receive what suppliers deliver, count your shelves, follow lots and expiry dates, and see what is running low and what to order next.

It is used by the owner, the people who buy and receive goods, and whoever counts the stock. Inventory works with Books (stock is valued at each product's cost), Warehouses for several stock locations per branch, Procurement for purchase requests, quotes and invoice matching, Trade for wholesale orders and Production & Assembly for bills of materials.

Start with Add a product, then Receive a delivery.

• Add a productCreate a product with its name, barcode, category, price, cost, picture and stock settings, or pick it from your country's product catalogue.
• Set up product variantsGive one product colours, sizes or other options, each with its own barcode, price, cost and stock.
• Change prices for many productsRaise or lower prices by a percent or an amount, move products between categories, and fill wholesale prices from retail in one go.
• Import and export productsAdd or update many products from a CSV or Excel file, and download your whole product list as a CSV that imports back.
• Print product labelsPrint barcode labels with name and price for your shelves and products, and give in-store barcodes to products that have none.
• Check stock levels and movementsSee every product's stock, value and expiry in a branch, correct a quantity, and find out why a stock figure is what it is.
• Receive a deliveryAdd what a supplier delivered to your stock, with quantities, costs, packs, expiry dates and batch numbers, and see each supplier's deliveries.
• Count your stockRun a stock-take of a branch from several phones at once, review the differences and their value, then apply the counted quantities.
• Track lots and expiry datesKeep each delivery as a lot with its batch and expiry, see what expires soon, return lots to the supplier or write expired ones off.
• Transfer stock between branchesMove goods from one branch to another with a numbered transfer note, and move slow stock to the branch where it sells.
• Reorder what runs lowSee what is running low, get a suggested order per supplier from your sales rate and delivery times, and turn it into purchase orders.
• Act on cost rises and slow stockGet a warning with a margin-keeping price when a supplier's cost rises, and see the stock that has not sold and what to do with it.
• Manage your suppliersAdd suppliers, see what you owe each one, record their invoices and your payments, and check their deliveries.
• Create and receive purchase ordersOrder goods from a supplier, receive the order in one or more deliveries, and close or cancel what will not come.
• Read a price list or invoice from a photoEarly accessPhotograph a supplier's price list to update your costs, or a supplier invoice to fill in the receiving, with the AI invoice reader.