Use your own HR page

Your HR page shows your own work details and lets you send requests to your manager. Nobody else's data is on it.

Before you start

• If you sign in to Kluvan, open My HR page (the address /hr/me). If your manager sent you a personal link, open the link on your phone. Keep the link to yourself.
• If the page says your login is not linked to a staff profile, ask the owner to link it.

Ask for time off

1. On your page, go to Ask for leave (or Leave).
2. Pick the type and the From and To dates. Tick Half a day for half a day.
3. Type a Reason and select Send the request.

Your request shows as waiting until a manager decides. While it waits you can select Cancel.

Send another request

1. Go to Requests and pick the Request: Advance, Letter, Expense claim, Correct my details or Missed punch.
2. Fill in what it asks: the Amount, which letter, the Day and time of a missed punch, and Details.
3. Select Send the request. The answer appears in the same list.

See your payslips and attendance

1. Under My payslips, open a payslip. You also see your net pay for the year so far.
2. To keep it as a PDF, use your phone's or browser's Print, then Save as PDF.
3. Open My attendance record to see each day of a month: in, out, hours worked, overtime, late, absent, public holidays and approved time off. You can go back up to 24 months.

Good to know

• Your page shows this week's published shifts. If you sign in, My shifts also lists open shifts you can ask for. You can ask to swap a shift with a colleague or give it up; a manager decides.
• If phone clock-in is switched on, you can clock in and out from this page. With no connection the punch is not recorded: try again when you are online.
• My loans and advances shows what you still owe and the repayment for each month.
• My documents on file warns you when a document expires soon: bring the renewed copy to HR.
• Under Notices, select Mark as read once you have read one.
• The page you open with your personal link also shows:
  • Warnings: select I acknowledge receipt, with a comment if you like;
  • Reviews: give your own rating and notes and select Send (once). You see your manager's rating when the review is done;
  • Letters: the letters written for you, by number and date (ask HR for a copy);
  • My details: change your phone, e-mail and emergency contact and select Save. For anything else, send a Correct my details request.
• If the link stops working, ask your manager for a new one.