Hire through your public jobs page

HR has a simple hiring page: a public jobs page that takes applications with a CV, a short pipeline and a Hire button. Hiring now has its own app, Recruitment, with job openings, a careers page, interviews, scorecards and offer letters. The old page stays for organisations that still use it, until it is retired.

Important. Start new hiring in Recruitment, and move the applicants of the old page there. See Move applicants from the old hiring page.

Before you start

• You need Manage HR (files, documents, leave) for the old page.
• For Recruitment, switch it on in Settings → Apps. See Switch on Recruitment.

Steps on the old page

1. HR → HR settings → Hiring: the public page switches the public jobs page on or off (A public "we're hiring" page), lists the Roles offered and sets Keep closed applications (days): 180 by default.
2. HR → Hiring lists the applications. Select Open the CV, move an applicant with Interview or Offer, add Notes and select Save, or select Rejected.
3. Hire makes the staff profile, the HR file and an onboarding checklist. Open the person's file completes it.
4. To add someone by hand, type their Name, phone, e-mail, Role and Notes at the top of HR → Hiring and select Add.

Stop using the old page

1. In Recruitment → Recruitment settings, select Move them here under Applicants from the old hiring page.
2. In HR → HR settings → Hiring: the public page, untick A public "we're hiring" page and select Save.
3. Replace the old jobs page link in your advertising with your careers page. See Take applications on your careers page.

Good to know

• The old pipeline is New → Interview → Offer → Hired, or Rejected at any step. Closed applications and their CVs are removed after the days you set; Remove now removes one at once.
• The old jobs page lives at your public address followed by /jobs, takes at most 5 applications a day from one address and up to 500 open applications.
• Recruitment adds job openings with their own stages, interviews on the interviewers' calendars, scorecards, offer letters and erasure after a set number of months. Start with Create a job opening.
• Hiring from either page raises the employee.created event for HR webhooks. See Connect other systems with the HR open API.