Schedule an interview

An interview has a date and time, a length, the interviewers and a place or a meeting link. Kluvan makes sure nobody is in two recruitment interviews at once, and tells each interviewer.

Before you start

• You need Create openings, move candidates and hire, or to be named a hiring manager on the opening.
• The interviewers must be users of your organisation.
• Optional: switch on Bookings in Settings → Apps so interviews go on the interviewers' Bookings calendars.

Steps

1. Open the candidate from Recruitment → Openings.
2. Under Interviews, select Schedule an interview.
3. Pick the Date and time.
4. Set the Length (minutes): 45 by default.
5. Type Where (room or meeting link).
6. Under Interviewers, tick one to six people.
7. Select Schedule an interview. The message The interview is scheduled. appears and the interview is listed.

Cancel an interview

Select Cancel next to the interview. It stays in the list as Cancelled, and the time is free again on the interviewers' calendars.

Good to know

• With Bookings switched on, an interviewer who takes bookings is checked against their appointments and blocks, and the interview goes on their Bookings calendar as a block, so nobody can book them then. The interview shows On the calendar. See Make a booking.
• Without Bookings, the interview is kept on the candidate's page with its date.
• No double booking. If an interviewer already has a recruitment interview at that time, Kluvan refuses the new one.
• Length is between 15 and 480 minutes, in steps of 15.
• Interviewers are told with a notice, and the interview appears on their Today and under Needs you on the Recruitment page on the day and the day before.
• Interviewers see the candidate they meet and the scorecard, without the timeline or the offer amount.
• Next: Write a scorecard.