Hire a candidate into HR

When a candidate says yes, Hire finishes the job in one step: Kluvan creates the staff profile, the HR file and an onboarding checklist, and marks the application Hired.

Before you start

• You need Create openings, move candidates and hire, and to work the opening.
• HR should be switched on in Settings → Apps. See Switch on HR.

Steps

1. Open the candidate. An accepted offer also shows on Today as Offer accepted: hire the candidate.
2. Go to Hire.
3. Check the Start date. It comes from the offer when there is one.
4. Pick the branch, or keep The opening's branch.
5. Select Hire and create in HR. The message Hired. Welcome to the team! appears.
6. Select Open the HR record to complete the file.

What Kluvan creates

• The staff profile and the HR file: name, job title (the opening's title), department, branch, joining date, phone, e-mail, and full or part time from the opening's type of work.
• An onboarding checklist from your HR template. See Run onboarding and offboarding checklists.
• On the employee's Linked tab, Hired through Recruitment with the application, the CV and the offer letter.

Good to know

• Exactly one employee. Pressing Hire twice, or two people pressing it at once, still makes one person.
• HR not switched on. The page says so: the candidate is marked hired, and once HR is on you press Hire again to create them in HR.
• Hire works from any open stage, so you can hire someone who accepted outside Kluvan. A candidate cannot be moved into Hired any other way.
• Files are stored once. The CV and the offer are not copied; HR and Recruitment show the same files.
• After hiring, the candidate's data belongs to their HR record and leaves with HR's leaver data. See Export or remove a leaver's personal data.
• HR webhooks receive the employee.created event, as for any new person. See Connect other systems with the HR open API.
• Close the opening when you have hired everyone: see Create a job opening.