Close the month for a client

The month-end close checklist keeps your routine the same in every client: bank, bills, accruals, VAT, depreciation, payroll, then the period locked. Each step links to its screen, records who did it and when, and the last step follows Books' own closing.

Before you start

• Open the client from Clients on the partner portal, or select Month-end close on its row there (see work in a client's organisation).
• Most steps need Books (accounts) with Full access; payroll and depreciation need their areas open too.

Steps

1. In the client's Kluvan, open Accountant → Month-end close. The month being closed is shown at the top; use the arrows for Previous month and Next month.
2. Go down the steps: Bank reconciled, Supplier bills entered, Accruals, VAT reviewed, Depreciation run, Payroll posted and Period locked.
3. For each step, select Open its screen and do the work there.
4. Back on the checklist, type a Note if useful (for example "2 lines left for the client"), then select Mark done.
5. If a step does not apply to this client, select Not needed. Reopen puts a step back to To do.
6. When the other steps are done, open the screen of Period locked and close the month in Books. The step ticks itself, and a banner says Books closed for that month.

Good to know

• Period locked cannot be ticked by hand. It follows Books' closing, with Books' own checks (pws_lock_in_books). See close a month.
• Progress counts. The steps done of the month being closed show on the client's Accountant tiles and on your Clients page (for example 3/7).
• Bank reconciled goes with Bank lines to match on your work list; see match and reconcile.
• The client's owner and managers see the same checklist and its notes.
• Waiting for something from the client? Send a request with a due date (see ask a client for documents).